Shipping Information, Resources & Forms
The principal difference between selling product domestically and selling it abroad is the amount of paperwork
involved. You must conform to the laws of two countries, not just one. It may appear daunting to learn about all
the rules and requirements and to keep up with all the documentation at first, but it is actually a fairly
straightforward process. The first step is to identify the requirements imposed by the U.S. on exports (both
general and particular to your product), the next step is to identify the import requirements imposed by your
target country, and the final step is to obtain the appropriate certificates.
The average international shipment involves 46 separate documents. The specific documents
required for any given shipment depend on U.S. government regulation, destination country’s
import regulations, importer’s requirements, terms of sale, methods of payment and mode of transportation.
In order for OceanAiR Logistics’ Transportation Specialist to properly
handle shipments, produce the necessary documentation and allow us to specifically understand a company’s shipping needs and requirements, we request
that the customer submit the
Shipping Instructions form**.
U.S. Export Requirements:
The U.S. Government requires export documentation for a number of different reasons
including national security, control of products in short supply, compiling export statistics,
administration of export laws, protection of endangered species, and to protest U.S. export markets
by ensuring product quality of specific exports. The main document required by the U.S. government is
the Shipper’s Export Declaration (SED), which OceanAiR Logistics files electronically. In order to produce
and electronically file the S.E.D., we must have a signed
Forwarding Agent Power of Attorney form** from the shipper/exporter of record.
The Incoterms rules or International Commercial Terms are a series of pre-defined commercial terms published by the
International Chamber of Commerce (ICC). They are widely used in International commercial transactions or procurement processes. A
series of three-letter trade terms related to common contractual sales practices, the Incoterms rules are intended primarily to
clearly communicate the tasks, costs, and risks associated with the transportation and delivery of goods. The Incoterms rules
are accepted by governments, legal authorities, and practitioners worldwide for the interpretation of most commonly used terms in
international trade. They are intended to reduce or remove altogether uncertainties arising from different interpretation of the
rules in different countries. As such they are regularly incorporated into sales contracts worldwide.
International Commercial Terms (Incoterms)**
U.S. Government Links:
- U.S. Dept. of Commerce Export Controls - Export control policies, licenses, classifications and procedures.
- Food and Agriculture U.S Exports Requirements and Documentation - Information on U.S. export and foreign
import requirements from various USDA and other government agencies.
- Exporting a Motor Vehicle from the U.S.
- Export License.
- U.S.D.A. Export Regulations & Policies
U.S. Federal Agencies:
- United States Customs and Border Protection (CBP)
- United States Food and Drug Administration (FDA)
- United States Environmental Protection Agency (EPA)
- United States Department of Transportation (DOT)
- United States Department of Agriculture (USDA)
- United States Fish and Wildlife Service (FWS)
- United States Consumer Product Safety Commission (CPSC)
- Bureau of Alcohol Tobacco Firearms and Explosives
- Alcohol and Tobacco Tax and Trade Bureau (TTB)
- U.S. Court of International Trade
- U.S. International Trade Commission (USITC)
- U.S. Trade and Development Agency (USTDA)
- Export-Import Bank of the United States
- Food and Drug Administration (FDA)
Importing Country Requirements:
Each country has different requirements regarding the documentation that accompanies any given
import shipment. Importing countries require these documents for the administration of their import laws,
assessment of taxes, and protection from hazardous substances and diseases. Some of the more frequently required documents
are the following:
- Commercial Invoice
- Bill of Lading or Airway Bill
- Phytosanitary Certificate (for plants or plant products)
- Veterinary Health Certificate (for animals or animal products)
- Packing List
- Certificate of Origin.
Different countries have different documentation requirements. In order to contract OceanAiR Logistics to handle Customs
matters and clearance, the
Customs Power of Attorney form** must be filled-out, signed by a corporate officer and returned to one of
our Transportation Specialists.
For some of the export or import documentation requirements, see our
Shipping Documentation Requirements page or
contact OceanAiR Logistics’ Transportation Specialist, for complete details and information.
For export shipments of vehicles from the U.S., the original title, bill of sale and signed
Vehicle Export Power of Attorney form**,
identifying the year, make, model, color and V.I.N.
For all consignments handled by OceanAiR Logistics, we require by the customer a signed
Payment Terms & Agreement form**.
For commercial accounts seeking credit terms, we additionally required a fully completed and signed
Credit Application form**. Credit granting is not a
requirement of OceanAiR Logistics, its subsidiaries, officers or employees.
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** Click to download and save on your computer. PDF format. Adobe Acrobat viewer required for viewing.